Byron Bay & Northern Rivers On-The-Day Wedding Coordination

Relaxed Wedding Day Management for the Discerning Couple

You've envisioned and planned your perfect Byron Bay wedding. The scenic Northern Rivers venue is secured, the boutique suppliers are booked, and your vision is clear. But there’s one essential truth about destination weddings and unique venues: If you don't hire an On-The-Day Coordinator, you become the coordinator.

We provide professional, calm execution so you can be fully present and enjoy your celebration. This service is designed to seamlessly manage all Northern Rivers wedding logistics so you are never interrupted with questions, decisions, or problem-solving—from the moment you step into your gown until the final farewell.

When Does Your Byron Bay Wedding Coordination Start?

Our specialised coordination support begins one month prior to your wedding date.

This is the critical stage where planning shifts to final execution. We step in to hold all the logistical complexity, freeing up your headspace during those final, often stressful, weeks. We ensure every detail for your Byron Bay or Tweed Coast wedding is confirmed and aligned.

Included: The Month-Out Final Logistics Checklist

From four weeks before your wedding, we act as the central logistics manager for your event. This includes:

  • In-Depth Planning Meeting: A comprehensive walkthrough of your entire wedding day flow.

  • Creation of a Master Run Sheet: Detailed timeline covering the ceremony, reception, and key transitions.

  • Vendor Scheduling: Drafting of the bump-in and bump-out schedule for all suppliers and your Northern Rivers venue.

  • Supplier Confirmation & Vetting: Review of your vendor list and direct check-ins to confirm final arrival times and site requirements.

  • Final Run Sheet Distribution: Dispersal of the final, approved schedule to all key suppliers.

Your Focus: Confirming contracts and payments.

Our Focus: Taking over all final logistics so you stop fielding questions and start relaxing.

On Your Wedding Day: Seamless Byron Bay Flow (Up to 8 Hours)

Standard On-The-Day Wedding Coordination includes up to 8 hours of dedicated on-site management. As your dedicated point of contact, we ensure the entire day flows effortlessly, a service particularly vital given the Northern Rivers region’s variety of scattered locations and private properties.

Key On-The-Day Responsibilities:

  • Ceremony Logistics: Overseeing setup and pre-ceremony vendor arrivals.

  • Time Management: Keeping the schedule moving, managing transitions, and quietly solving any issues.

  • Vendor Liaison: Acting as the main contact for all suppliers and the venue manager.

  • Reception Management: Coordinating formalities, key moments, and any last-minute changes.

The Most Important Outcome: You are not pulled aside to troubleshoot. You get to be completely present with your friends and family, enjoying the experience you invested so much in.

What This Service Is (And Is Not)

This is expert Coordination and Management—it is not full wedding planning. It is the perfect fit for couples who:

  • Have already planned their Byron Bay or Northern Rivers wedding.

  • Require professional oversight and flawless execution on the day.

  • Do not want family or friends to be “working” on their wedding day.

Services NOT Included (Unless Added On):

  • Physical styling or extensive décor set-up.

  • End-of-night pack-down and removal of items.

  • Vendor sourcing or contract negotiations.

Optional Add-Ons for Full Northern Rivers Support

We can tailor extra support, which is often crucial for remote Northern Rivers wedding venues or large celebrations.

  • Additional Coordination Hours

    • Details: Extending past 8 hours, ideal for staying through the late-night reception exit.

  • Morning & Pre-Ceremony Support

    • Details: Supervision of early bump-in, managing hair/makeup schedules, and liaising with breakfast/catering deliveries—perfect for private property weddings in the Hinterland.

  • Set-Up & Pack-Down Service

    • Details: Hands-on styling, décor arrangement, and coordinated late-night pack-down supervision.

  • Ceremony Rehearsal

    • Details: Professional coordination of your rehearsal the day before.

  • Bundling (Celebrant/MC)

    • Details: Booked alongside me as your Celebrant and/or MC for maximum efficiency, fewer vendors, and clearer communication from ceremony to reception.

The Bottom Line for Your Northern Rivers Wedding

You have dedicated months to planning your dream event. Our On-The-Day Coordination gives you back your time, your headspace, and your experience.

Step into your Byron Bay wedding day feeling calm, supported, and genuinely present.

You've done the planning. Now let a local expert run the day.

Investment & Pricing

On-The-Day Wedding Coordination

From $2,200

This investment reflects professional coordination commencing one month prior to your wedding, comprehensive logistics management, and up to 8 hours of on-the-day coordination covering both ceremony and reception.

Every Northern Rivers wedding is different in scale, location, and complexity. Final pricing is confirmed once your plans and timings are understood, ensuring you only pay for the level of support you actually need.

Optional Add-On Investment Guide

Additional services can be added to tailor support for your wedding day.

Additional On-The-Day Coordination Hours
$150 per hour
Ideal for extended receptions or late-night finishes.

Morning & Pre-Ceremony Support (up to 2 hours)
From $350
Includes early bump-in supervision, managing hair and makeup schedules, and liaising with catering and deliveries.

Ceremony Rehearsal Coordination
From $250

Reception-Only Coordination
From $1,400
Perfect for couples with separate ceremony arrangements.

Styling & Décor Set-Up
From $300
Quoted based on scope and complexity.

Late-Night Pack-Down Supervision (Coordination Only)
From $250

Travel Outside the Northern Rivers
Quoted individually based on location and access.

Bundled Services

On-The-Day Coordination can be booked as a standalone service or bundled with me as your Celebrant and/or MC.

Bundled bookings often include added value such as a complimentary rehearsal or additional on-the-day support, offering a seamless experience with fewer vendors and clearer communication across your entire wedding day.

A Note on Value

This service is not about adding another supplier.
It is about removing responsibility.

Couples consistently tell me the greatest value is knowing they are not the decision-maker, problem-solver, or point of contact on their own wedding day.

That peace of mind is what this investment delivers.

What Most Couples Choose

Most couples booking On-The-Day Wedding Coordination for their Byron Bay or Northern Rivers wedding choose:

  • The standard coordination package (up to 8 hours)

  • Morning & pre-ceremony support to manage hair and makeup schedules, early deliveries, and venue access

  • One or two additional coordination hours to stay through the end of formalities or into the reception

This combination allows couples to fully switch off from logistics from the morning of the wedding through to the celebration itself, without overbooking support they don’t need.

For destination weddings, private properties, or venues with multiple moving parts, this level of coverage offers the most relaxed and seamless experience.

If you’re unsure what level of support is right for your day, I’ll always guide you toward what makes sense for your plans, not what adds unnecessary cost.